Administrative Assistant to the Principal (Junior School) (m/w/d)

• An exciting position in a unique, international environment
• A modern workplace with exceptional resources
• Two year initial contract
• Remuneration: competitive monthly salary, 13th month salary, holiday bonus, relocation package

Communication

• Contribute to the preparation and distribution of weekly internal communications and the external parent bulletin.
• Serve as the first point of contact for student, parent, and teacher enquiries, ensuring all responses are handled in a timely, professional, and efficient manner.

Budget and Financial Administration

• Support the Junior School Principal in the preparation of the annual budget.
• Monitor and track budget expenditure throughout the year.
• Manage purchase orders and oversee the approval process for expenditures, ensuring compliance with school procedures.

Calendar Management

• Serve as a member of the school Calendar Committee.
  
• Coordinate and maintain the Junior School annual calendar.
  
• Ensure all events, conferences, field trips, examinations, and room bookings are accurately scheduled and aligned with the whole school calendar.

School Operations and Event Management

• Facilitate key school functions, including Substitute teacher coverage, Parent-teacher conferences, Orientation Day and First Day of School, Junior School events, and Student field trips.

Student Records and Information Systems

• Manage the Student Information System, ensuring up-to-date student and teacher timetables along with timely communication of enrollment changes.
• Oversee the Junior School report card process.
• Support the annual class placement process.
• Manage student re-enrollment procedures each summer.

Emergency Procedures

• Update Junior School emergency procedures in coordination with leadership.
• Assist in the implementation and ongoing oversight of emergency protocols.

Start of Academic Year Coordination

• Work closely with the Facilities Department to support holiday renovation projects, and classroom reallocation, and room setup.
• Ensure readiness of facilities for the start of the academic year.

• Strong organizational and time-management skills
• Substitute teachers coverage
• Excellent written and verbal communication abilities
• High level of attention to detail and accuracy
• German B1 proficiency
• Ability to manage multiple priorities and deadlines
• Proficiency in administrative systems and digital tools
• Collaborative mindset with strong interpersonal skills